The worklist floorplan is based on the dynamic page. In addition to the SAP Fiori launchpad shell bar, the dynamic page contains the following areas:

• The header title: Use this to display a title or the variant for the whole page, KPI information (if relevant), and a header toolbar with global actions, such as Share.
• The content area: Use this to display:

• • An icon tab bar in the content area
  • One table (per tab)
  • You can use any kind of table and list. To ensure that the application runs on all devices, we recommend using the responsive table.

• The footer toolbar: If needed, use a footer toolbar to display the messaging button and finalizing actions.

In general, the worklist floorplan is responsive. However, there are exceptions if the following controls are used:

• Grid table: Supported on desktop and tablet devices only. On smartphones, replace these tables with something else, such as a responsive table or a list. In rare cases, displaying only a chart on smartphones might also suffice.
• Tree table: Supported on desktop and tablet devices only. For smartphones, there is no equivalent alternative. In some cases, a tree, the category navigation pattern, or a chart might work.
• Smart table: The smart table is a wrapper around the different existing table controls. If a grid table or tree table is used inside the smart table, the same issues occur as listed above. On a smartphone, you can use a responsive table inside the smart table. For the tree table, you need to replace the smart table as described above.

For more details, see the respective guideline articles.

Variant Management

Variant management is optional. If used, apply it to the whole page. Use the variants to save and restore all settings, including selected tabs, all tables, and all personalization settings.

If variant management is not needed, just show a title that describes the current view instead.

Header Toolbar (Global Actions)

Use this for non-finalizing global actions such as Share. Share opens an action sheet, which features Save as Tile (if the SAP Fiori launchpad is available), Send Email, and Share in SAP Jam (if SAP Jam is available). Show the Share button only if it makes sense for your application.

In addition, offer any other global, non-finalizing actions that are needed. Hide actions that cannot be used at all (for example, because of access rights). To save space on the header toolbar, group similar actions using a menu button.
For more information on global actions, see the guidelines for the header toolbar.

Tab Bar

The tab bar is part of the page content container, and has to be sticky. This means that the tab bar remains visible at the top when the user scrolls down the page.

Use the icon tab bar. Display the number of items shown in the table on each tab (sap.m.IconTabFilter, property: count). Only use icons if you need to display semantic colors on the icon tab bar.

The tab bar works as a filter on the content below.

Table Toolbar

Display at least a table title (ideally with an item count) and icon-only buttons for sorting, grouping, and column settings. For filter, sort, and group, show a view settings dialog with only the corresponding features enabled. For column settings, show the table personalization dialog. If you need more extensive functionality (for example, grouping or sorting on several levels, tables with more than 20 columns), use the P13n-Dialog with just the corresponding feature enabled.

In addition, offer any other actions needed. Disable selection-dependent actions (such as Delete) if no items or only unsuitable items are selected. Always enable selection-independent actions (such as Add). To save space on the table toolbar, group similar actions using a menu button. For example:

• Release and Release with Conditions
• Add Contact and Replace Contact
• Edit Account and Edit Title

For more information on table actions, see the guidelines for the table toolbar and for managing objects.

Keep the table toolbar and all its components sticky.

Standard Naming Conventions

For all objects, follow the standard conventions for action buttons, the object name, and the title in the shell bar. For more information see Manage Objects – Naming Guidelines and Launchpad Shell Bar – Page Title and Navigation Menu.

Actions

The worklist offers four locations for actions:

(1) Global actions in the header toolbar
(2) Table actions in the table toolbar
(3) Line item actions
(4) Finalizing actions in the footer toolbar

1. Global Actions

Place actions that affect the entire page in the header toolbar in the header title (1). These include the standard Share action.

The Share button opens an action sheet that contains actions like Save as Tile (if the SAP Fiori Launchpad is available), Send Email, and Share in SAP Jam (if SAP Jam is available). Show the Share button only if it makes sense for your application.

Hide actions that cannot be used at all (for example, because the user has no authorization). To save space in the header toolbar, group similar actions using a menu button.

Do not place actions that finalize the current process (“finalizing actions”) on the header toolbar of the header title, even if they affect the entire page.

For more information on global actions, see the guidelines for the header toolbar.

2. Table Actions

Place actions that affect the content of a table in the table toolbar (2).

When to Enable, Disable, or Hide Actions

Indicate whether an action is available. Some actions are always available (such as Create for new objects). Other actions are only relevant if items have been selected (for example, Edit at item level, Remove, object-specific actions, or actions that change the status of an item).

Enable the following actions:

• All Add/Create actions, unless the user needs to specify where in the table the new item should be added.
• Edit actions that switch the entire table to edit mode (independent of the selected items).
  If the user triggers the Edit button, replace it with Save and Cancel buttons (see Editing the Whole Table).
• Item-dependent actions that can be applied to some or all of the selected items.

Disable the following actions:

• Item-dependent actions when no items have been selected.
• Add/Create actions where the user needs to specify the insert position in the table, but either no item has been selected, or more than one item has been selected.

Hide actions that cannot be used at all (for example, because the user has no authorization).

For more information, also see UI Element States – Control States.

Partial Processing

Enable the user to apply the changes to as many of the selected items as possible.

If an action can’t be applied to all selected items, show a warning message before executing the action:

• Indicate the number of selected items that can’t be processed (out of the total number of selected items).
• Give a reason why the action can’t be applied to these items.
• Let the user choose whether to apply the action to the remaining items anyway or cancel the action.

See an example here.

Note: In some scenarios, you might not be able to identify whether an action can be applied to all selected items before executing it. If the system is unable to apply the action to all items, show a message after executing the action.

Sort, Group, Personalization

Decide if you need to provide a sorting, grouping or personalization for your use case. If you offer more than one of these actions, offer them as single actions. We recommend keeping them in the following order: Sort, Group, Personalization.

More Information

For more information on table and chart actions, see the guidelines for the table toolbar, chart toolbar, and for managing objects.

3. Line Item Actions

In rare cases, actions that affect a single item can be placed directly inside the line item. Use this option only for specific, frequently-used tasks (3). If the same action can also be applied to several items at once, feel free to also place it on the table toolbar. Nevertheless, if you do so, reconsider whether you really need to offer the action at line item level. Examples of line item actions include:

• Start/Stop (a batch job)
• Approve (an item)
• Assign (an item)

Do not disable line item actions. If an action cannot be used, hide it. This can be the case if the user has no authorization or if the line item has the wrong state, for example.

4. Finalizing Actions

Place actions that trigger the end of a process and affect the entire page in the footer toolbar (4).

Examples:

• Save
• Cancel
• Submit

Please be aware: Even if you are using the icon tab bar, there is only one footer toolbar for all tabs.

Hide actions that cannot be used at all (for example, because the user has no authorization).

For more information on finalizing actions, see the guidelines for the footer toolbar.

Often, users will need more information before they can take action. In this case, offer navigation to the work item details, and offer all the relevant actions in the detail screen. Once the user has completed the task, the app should:

• Return the user to the worklist
• Remove the processed item from the list, or move it to a “completed” section
• Confirm the user’s action with a message toast